Bylaws of SÄKU
§1 Status and company
The Swedish Safety Culture Network is a non-profit association and its company is the security culture network. The Board of Directors has its registered office in the district of Stockholm.
§2 Activity and goal
The purpose of the association is to:
· Be an industry-wide network that offers skills development and opportunities for experience exchanges for people working in the safety, risk and work environment.
· Offer information regarding both research and practical application in the field of safety culture, safety, risk, human factors and work environment.
The association will function as a network with meetings and dialogues by organizing:
· At least four activities per year, in Stockholm, Malmö or Gothenburg, with themes that connect to the business goals.
The association's financial year extends from the first of January to the end of December.
§3 Economic objective
The association has no own financial profit goal.
The association's assets shall be managed sustainably so that the return proposes development within the association's business area and to the association's activities.
Association members are approved by the association's board. Companies, organizations and students (individuals) who are interested in safety culture, security, risk, human factors and work environment can become a member of the association.
Each member is to appoint a responsible member representative and one or more contact persons. The association fee is paid every calendar year and consists of a membership fee which is VAT-free and a service charge that is exclusive of VAT. The membership and service fee amounts are decided by the association’s management at the general meeting.
The association fee must be paid no later than May 30 each year, so that the association member has the right to vote at the general meeting.
Each member of a company or organization has one vote at the general meeting. Students (individuals) do not have the right to vote. By proxy, a member is able to vote for a maximum of one other member.
§5 The association's board
The Board of Directors shall have its registered office in Solna and shall consist of a maximum of eight and at least three members elected for a term of office of one or two years with one member who is the chairman. The Board of Directors shall also consist of a deputy member. The board members and the deputy member are appointed by the members of the association at the ordinary general meeting. At the general meeting where the board members and the deputy member are elected, it is also decided whether their term of office will be one or two years.
The members of the association appoint a chairman of the board at the ordinary general meeting. The Board of Directors is to appoint a Vice Chairman and a Secretary. The association's secretariat is managed by the board or by another person that the board decides upon. The board is also to appoint a finance manager.
If a member of the Board of Directors resigns before the end of a term of office, the deputy member will enter the board of directors for the rest of the period until the next general meeting takes place.
§6 Duties of the board
The Board of Directors shall ensure that the Association's purpose is to promote the members' best interests in every way.
In particular, it shall be the responsibility of the board:
· To monitor that the business is conducted in accordance with the statutes and other regulations and decisions duly established
· To submit an annual report on the operations during the preceding calendar year and to the auditors well in advance, but no later than four weeks before the general meeting submits the completed accounts together with the Board's minutes and the administration report.
The board, which meets upon the notice of the chairman, constitutes a quorum when at least half the number of members, though at least two, is present. In the case of equal votes, the chairman's vote shall determine.
§7 Nomination Committee
The association shall have a Nomination Committee consisting of two persons who are to be appointed at the ordinary general meeting. The Nomination Committee's task shall be to submit proposals at the next ordinary general meeting for the election of the board members. The Nomination Committee shall also submit proposals for who should be elected to auditor for a period of one year.
§8 Management of the association's funds
The board of directors shall manage the funds of the association and thereby achieve the greatest possible return.
The association's financial year is the calendar year. The association's accounts and fund accounts are managed by the financial officer or by the person who the board decides upon. Audits are carried out by the auditor who is appointed at the ordinary general meeting.
§10 The auditor's report
The auditors must submit the auditor's report no later than two weeks before the annual general meeting.
§11 The general meeting
The annual general meeting shall be held once a year within six months after the end of the financial year. The following matters shall be dealt with at the meeting:
1. Election of a chairman at the meeting
2. Election of a secretary at the meeting
3. Determination if the meeting has been formally summoned
5. Adjustment of the electoral roll
6. Election of two persons to check the minutes together with the chairman of the meeting
7. Presentation of the administration report
8. Review of the balance sheet determination
9. Presentation of the audit report
10. Determination about the discharge from liability for the board members for the time that the report covers
11. Review of the next calendar year's budget and business plan
12. Determination of the membership and service fee for the next calendar year
13. Election of the Board of Directors and the Chairman of the Board
14. Election of the auditors
15. Appointment of the Nomination Committee
16. Other matters that have been formally requested to be dealt with
Other matters that a member of the association wishes to have taken up at the ordinary general meeting shall be notified in writing to the board no later than two weeks before the general meeting takes place.
§12 Extra general meeting
An extra general meeting can be held if the board finds this necessary or if at least one quarter of the members of the association request so.
§13 Notice of a general meeting
Notice of a general meeting shall be made in writing form or via e-mail and be sent to each member of the association no later than four weeks before the general meeting and no later than two weeks before an extra general meeting. The notice shall state the matters to be dealt with at the meeting. Matters other than the stated ones shall not be taken up at the meeting.
§14 Statute change
In order for a statutory amendment to take place, a decision by the management at the ordinary general meeting is required whose decision shall be assisted by at least two-thirds of the members of the association present.
§15 Termination of membership
Members of the association are entitled to terminate their membership at the end of the financial year by terminating the membership no later than the end of the third quarter of the financial year. Such termination shall be submitted in writing form to the association's secretariat. Until the membership has ceased, the association member is obliged to pay the association fee.
§16 The association's dissolution
Proposals on the dissolution of the association can only be raised at the ordinary general meeting. Decisions about the association's dissolution shall be made at two consecutive regular general meetings. At the second of these two general meetings, at least half of the members must be represented and the decision on dissolution must be made with at least two thirds of the votes.
At the association's dissolution, the association's funds, which, according to the board's assessment, are not needed to fulfill other obligations, shall be handed over to the members.